LIMS Implementation Team and Timeline

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Posted by Denise Bell MT(ASCP) (Discussions: 2, Comments: 1)
Replied on February 18, 2019 7:51 am
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Hi Denise, we have done a number of large project like this and when you deal with that many sites and users, the full time external team from the LIMS vendor should consist of:

1. Project manager and part time backup
2. At least two LIMS Engineers / Consultants that perform requirements gathering and Change Management
3. A flexible pool of lims developers for instruments, reports and other various integrations You need 3 to 4
4. A part time documentation and training resources
5. An independent validation consultant
6. An independent security audit consultant

The duration will be anywhere from 8 to 14 months.

Other LIMS vendors may staff differently depending on their products and processes.

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Posted by John Jones (Discussions: 368, Comments: 3065)
Replied on February 18, 2019 8:25 am
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Hi Denise,

Standard answer – it depends….

The biggest impact I find from experience is the business change needed. Change management and user engagement will impact the timeline and success of the project.

A couple of areas I look at first:

– Are the business processes the same at all sites?
– How many processes are there? as a Business do you understand all the nuances? do they need more standardisation?
– Is there existing system/systems? – look at the issues they have had to learn from them.
– Business reporting structure, can you get buy in from the highest common exec across all sites.
– Business Governance – do sites adhere to central policy regardless, or do they require convincing?
– Utilisation of staff on site – If staff are 100% utilised in their day jobs, they will resist the additional effort to change.
– Messaging and perception at site level – will this be perceived to reduce jobs?

From an approach perspective, I would recommend selecting just one site and get it running there. IF you get one site onboard and the benefits can be seen, you have the business selling it to themselves and engagement will be higher. The first site will highlight all the areas that need agreement across all sites e.g. Test Method setup, Suppliers, Naming conventions, etc.

From a timeline perspective, It will depend on on approach. I would personally allow 18-36 months for the first site and then 3-6 months per additional site. If resources allow then you can run these in parallel.

I hope this helps – sorry it isn’t a nice clean answer.


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Posted by Tim Dixon (Discussions: 2, Comments: 2)
Replied on February 26, 2019 8:02 am
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